PRIVACYPOLICY
Kevin& Bros Ltd, T/A kdsupply.co.uk are committed to protecting and respectingyour privacy whilst remaining compliant with The General Data ProtectionRegulation (EU GDPR) and the Data Protection Act (DPA). This policy sets outthe basis on which any personal data we collect from you, or that you provideto us, will be processed by us. For us to drive compliance, we have anInformation Governance Framework embedded within the organisation, which iscompliant with The General Data Protection Regulation.
Kevin& Bros Ltd are the Data Controller and have an appointed Chief PrivacyOfficer whom can be contacted via email: privacy@kdsupply.co.uk
Youcan also contact Kevin & Bros Ltd via post at: Kevin & Bros Ltd, TheWenta Business Centre, Suite 66, Electric Avenue, Enfield, EN3 7XU.
PURPOSEOF THE PROCESSING AND THE LEGAL BASIS FOR THE PROCESSING
Kevin& Bros Ltd collects and creates personal data for several differentpurposes:
1.Recruitment and employment;
2.Business development;
3.Provision of services to our customers; and
4.Procurement of services
The legal basis for processing personal data for the purpose ofrecruitment and employment is the pursuit of our legitimate interests ofdeveloping our business (recruitment and selection) and subsequently in orderto fulfil our legal obligations as an employer and our legitimate interest ofstriving to provide a safe and rewarding workplace. We will retain personalinformation we collect in the recruitment and selection process for up to twoyears following an application for employment which we receive either directlyfrom you or via recruitment agencies. Further information about privacyand data retention is provided in our staff handbook for employees
The legal basis for processing personal data for the purpose ofbusiness development is the pursuit of our legitimate interest in developingour business and undertaking sales and marketing activities. We acquirepersonal data from a number of sources including directly from data subjects,from referrals, from social media such as Linked In, and from our own researchactivities such as reviewing websites. We will retain personalinformation we collect through our sales processes for as long as we believeour products and services may be of interest to prospects, customers and formercustomers.
Provisionof services to our customers
Thelegal basis for processing personal data for the purpose of providing servicesto our customers is either to fulfil our contractual obligations to customersor the pursuit of related legitimate interests including maintaining accuraterecords relating to accounting and finance, monitoring the quality of ourservices. We will retain personal information we collect through ourservice delivery processes for as long as such information is relevant to ourservice delivery model or as defined in our service delivery contract.
Procurementof services
Thelegal basis for processing personal data for the purpose of procurement is thepursuit of our legitimate interest in maintaining efficient and effectiveprocurement processes. Personal data we collect from suppliers andprospective suppliers is usually supplied directly by data subject or theiremployer. We will retain personal information we collect through ourprocurement processes for as long as we need to comply with accounting andtaxation rules, policies and conventions.
Consent
Weare required to obtain consent from individuals in order to send themunsolicited electronic marketing messages. We retain evidence of the details ofconsent which has been provided by our customers to process their informationin this manner.
LEGITIMATEINTERESTS OF Kevin & Bros Ltd, OR THIRD PARTY
Kevin& Bros Ltd may use your information for other specific legitimate purposessuch as:
Toensure that content from our site is presented in the most effective manner foryou and for your computer.
Toprovide you with information, products or services that you request from us orwhich we feel may interest you, where you have either explicitly consented toor we believe you have a legitimate interest in.
Tocarry out our obligations arising from any contracts entered between you andus.
Toallow you to participate in interactive features of our service, when youchoose to do so.
Tonotify you about changes to our service.
Wedo not sell, rent or lease customer lists to third parties.
INFORMATIONWE MAY COLLECT FROM YOU
Wemay collect and process the following data about you:
Informationthat you provide by filling in forms on our site (www.thediybeauty.com) or bycorresponding with us by phone, email or otherwise. The information you give usmay include:
Name
Emailaddress
Billingaddress
Deliveryaddress
Telephonenumber
IPaddress
Ifyou contact us, we may keep a record of that correspondence.
Wemay also ask you to complete surveys that we use for research purposes, althoughyou do not have to respond to them.
Ifyou contact us via our “Contact Us” page, we may keep a record of any CV’s andCover Letters sent.
Detailsof your visits to our web site and the resources that you access.
RECIPIENTSOF THE PERSONAL DATA
Kevin& Bros Ltd is required to transfer the personal information provided by itscustomers to third parties in order to fulfil contractual obligations. Thefollowing are categories of recipients that customer information could betransferred to:
Customerrelationship management (CRM)
DataCentres
CustomerSatisfaction Review Partners
EmailMarketing Providers
TextMarketing Providers
ExternalIT Providers
PaymentProviders
AccountancyServices
DeliveryFulfilment Partners
CorporatePartners that have referred you to Kevin & Bros Ltd
Allinformation you provide to us is stored on our secure servers. However, thetransmission of information via the internet is not completely secure. Althoughwe will do our best to protect your personal data, we cannot guarantee thesecurity of your data transmitted to our site; any transmission is at your ownrisk. Once we have received your information, we will use strict procedures andsecurity features to try to prevent unauthorised access.
Wewill not disclose your information to any of the relevant third parties listedabove for marketing purposes.
Wecan provide you with contact details of our third parties upon request ifrequired. You can do this by emailing our Chief Privacy Officer at privacy@kdsupply.co.uk
DETAILSOF TRANSFERS TO THIRD COUNTRIES & SAFEGUARDS
Kevin& Bros Ltd stores personal data on information systems that requiretransfer to third countries as follows:
MSOffice 365
Emailbroadcast system
RETENTIONPERIOD
Kevin& Bros Ltd retains all customer information for 5 years after they lastinteracted with us unless:
a)you ask us to remove it
b)we believe that you are no longer interested in our business
c)we no longer need it for the purposes it was collected.
Wherethere has been a period of 5 years and there has been no interaction betweenthe organisation and the customer, their information is erased and securelydisposed of.
RIGHTSOF DATA SUBJECTS
Asa Data Subject (individual) which Kevin & Bros Ltd process information onbehalf of, you have the right to request access to, and the rectification orerasure of personal data that we hold about you as well as a right to object toand to a restriction of our processing of your personal data at any given time.You can do this through the contact details provided on page 1 of this policy.You can exercise the right at any time by contacting us at privacy@kdsupply.co.uk
Youalso have a right to lodge a complaint with the Supervisory Authority(Information Commissioners Office (ICO) in the UK - at www.ico.org.uk), shouldyou feel that we have not handled your information in line with legislative andregulatory requirements.
Youhave the right to make a Data Subject Access Request to Kevin & Bros Ltd,Data Protection Officer if you wish to determine what information we hold onyou. We welcome these requests and aim to respond within 72 working hours ofreceipt.
AUTOMATEDDECISION MAKING, INCLUDING PROFILING & INFORMATION ABOUT HOW DECISIONS AREMADE, THE SIGNIFICANCE OF THE CONSEQUENCES
Weuse email monitoring services to monitor the emails which we send to users. Indoing this, we obtain information such as but not limited to:
Timeof receipt.
Timeof opening.
Deviceuser to open.
Locationit was opened in.
Whichparts of the email you interacted with.
Weuse systems that enable us to link your social media accounts to your accountif registered with the same email address. This enables us to tailor our promotionsand products as best as possible.
IPADDRESSES
Wemay collect information about your computer, including where available your IPaddress, geographic location (if you allow when prompted by your browser),operating system and browser type, for system administration when you accessour website. We use this information for statistical data about our users'browsing actions and patterns when they access our website – logging IPaddresses is used as a security feature of Kevin & Bros Ltd
COOKIES
Toenable our systems to recognise your device and to provide features to you, weuse cookies. For more information about cookies and how we use them, pleaseread our Cookie Policy.
CHANGINGYOUR PRIVACY SETTINGS OR UNSUBSCRIBING FROM OUR PRIVACY POLICY
Inthe event that you wish to you alter your Privacy settings or opt-out, you areable to do this by emailing our Data Protection Officer at privacy@kdsupply.co.uk.Our Data Protection Officer shall provide you with contact details of our thirdparties upon request if required.
EMAILCOMMUNICATIONS
Ifyou opt into our newsletter, we will keep you up to date with all the latestnews and offers from Kevin & Bros Ltd. If you wish to unsubscribe fromthese emails you can do so at any time by simply clicking either of the linksin the header or footer and you will be removed from all promotionalemails.
Pleasenote that even if you decide not to subscribe to, or to unsubscribe, frompromotional email messages, we may still need to contact you with importanttransactional information related to your account and your purchases. Forexample, even if you have unsubscribed from our promotional email messages, wewill still send you confirmations when you confirm services from our websiteand feedback forms related to your transaction.
CHANGESTO OUR PRIVACY POLICY
Wemay change this Privacy Policy from time to time.
Ifwe make significant changes in the way we treat your personal information, orto the Privacy Policy, we will make that clear on our websites or by email, sothat you are able to review the changes.
CONTACT
Questions,comments and requests regarding this privacy policy are welcomed and shouldeither be emailed to privacy@kdsupply.co.uk or addressed to Kevin & BrosLtd, The Wenta Business Centre, Suite 66, Electric Avenue, Enfield, EN37XU